As indicated in its Code of Business Conduct and Ethics, CanWel Building Materials Group Ltd.(“CanWel”) and its subsidiaries and affiliates (“CanWel Entities”) have a strong commitment to the conduct of their business in a lawful and ethical manner. Directors, officers and employees of the CanWel Entities (collectively, “CanWel Personnel”) are expected to talk to supervisors, managers or other appropriate personnel about concerns they may have in respect of illegal or unethical behaviour and when in doubt about the best course of action in a particular situation. It is the policy of the CanWel Entities not to allow retaliation for reports of such conduct made in good faith. It is, at the same time, unacceptable to file a report knowing it is false.
The CanWel Entities require honest and accurate recording and reporting of information. The?CanWel Entities’ accounting records are relied upon to produce reports for management, directors, shareholders, governmental agencies and persons with whom the CanWel Entities do business. All of the CanWel’s financial statements and the books, records and accounts on which they are based, must appropriately reflect the CanWel Entities’ activities and conform to applicable legal, accounting and auditing requirements and to the CanWel Entities’ system of internal controls.
This policy applies to all CanWel employees.
Confidential Complaint Procedures
The CanWel Entities have established procedures to permit CanWel Personnel to submit good faith complaints relating to any questionable accounting or auditing matter, including:
- Fraud or deliberate error in the preparation, evaluation, review or audit of any financial statements of the CanWel,
- Fraud or deliberate error in the recording or maintaining of financial records of the CanWel Entities,
- Deficiencies in, or non-compliance with, the CanWel Entities’ system of internal controls,
- Misrepresentations or false statements to or by a senior officer or accountant regarding a matter contained in the financial records, financial reports or audit reports of the CanWel Entities, or
- Deviations from full and fair reporting of the CanWel Entities’ financial condition.
Any employee with a good faith concern about any accounting or auditing matter or any other matter which such employee believes in violation of the Code of Business Conduct and Ethics can report those concerns directly to the Chairman of the Audit Committee of the CanWel in any of the following ways:
- by email: firstname.lastname@example.org
- by fax: 1-877-216-8459
- by mail: 1600-1100 Melville Street, P.O. Box 39, Vancouver BC, V6C 4A6, Canada
Or our external service provider as follows:
- by phone: 1-877-266-2579
- by fax: 1-877-216-8459
- by web: https://odysseytrust.com/services/corporate-services/
Login ID: CanWel
Password: C5can (case sensitive)
Confidentiality of complaints received by the Chairman will be maintained to the fullest extent possible, consistent with the need to conduct an appropriate review. When possible, the Chairman will acknowledge receipt of a complaint, although it is not the intention to communicate to the person making the complaint the status of its review or resolution.
Upon receipt of a complaint, the Chairman will determine whether the complaint relates to a questionable accounting or auditing matter. Any complaints that do will be immediately brought to the attention of, and reviewed under the direction of, the Audit Committee of the CanWel. Prompt and appropriate corrective action will be taken when and as warranted in the judgment of the Audit Committee.
The Chairman will maintain a log of all complaints that are received, tracking their receipt, investigation and resolution.
Protection of CanWel Personnel
The CanWel Entities will not discharge, demote, suspend, threaten, harass or in any manner discriminate against any CanWel Personnel in the terms and conditions of employment based upon any lawful actions with respect to good faith reporting of complaints as contemplated in these procedures.